Traineeship Call - April 2024 cohort

Which tasks are expected in this unit?

Trainees support various activities of the team to which they are assigned, such as:

1. Corporate Services:

• Assistance in the implementation and coordination of the Agency’s professional Staff Learning & Development program (Human Resources Sector);
• Support in the recruitment and selection procedures (Human Resources Sector);
• Support in the organisation of the traineeship programs (Human Resources Sector);

• Assist in the management and maintenance of the Agency’s intranet applications linked to document management, planning, internal communication etc (Digital Services and Facilities Sector);
• Assist in the development of reports by utilising office automation tools and reporting software tools (Digital Services and Facilities Sector)

• Support in the procurement procedure cycle (Finance and Contracting Sector);
• Update of financial and budget reports (Finance and Contracting Sector);

• Assist in implementation of activities required to ensure that FRA successfully fulfils its role as member of the EU Agencies Network (EU Agencies Network Coordination);
• Assist in follow-up on EU Agencies Network requests both external and internal (EU Agencies Network Coordination);
• Assist in follow-up on the budgetary and discharge procedures (e.g. preparation of policy briefings, MEP fiches etc.) (EU Agencies Network Coordination)
• Assist in drafting and editing of relevant communication documents (EU Agencies Network Coordination);

• Assistance in tasks linked to the implementation of the Evaluation policy and activities - ex-ante and ex-post evaluations (Planning and Monitoring Sector);
• Assistance in tasks linked to the elaboration and revision of the Annual activity report and other performance-related reports(Planning and Monitoring Sector);
• Review of documents, templates, reports, presentations for planning and project management purposes (Planning and Monitoring Sector);
• Assistance in tasks related to the implementation and development of the Quality Management system, providing support in the drafting of policies and procedures, and follow up on their implementation (Planning and Monitoring Sector).

2. Justice, Digital and Migration:

• Undertaking all aspects of research project work – including development, oversight, desk and fieldwork research, data analysis, and administration;
• Qualitative data collection, including in-depth fieldwork with different actors – such as (for example) criminal justice practitioners and crime suspects, representatives of institutions and agencies, civil society actors and experts, through to persons whose rights have been violated;
• In-depth large-scale quantitative survey research covering several Member States, which is focused on the fields of violence against women and on discrimination and hate crime against Jews. Use of statistical software packages for data analysis;
• Conducting legal and social analysis and delivering legal opinions, policy related papers/reports and advice;
• Provision of technical assistance and capacity building to the Agency’s stakeholders, within the remit of its competencies – notably in fields related to asylum and migration, including close engagement with Member States;
• Providing expert support to the Justice and Home Affairs agencies, and EU institutions;
• Providing expertise with respect to emerging challenges, which involves ad-hoc research and fieldwork engagement;
• Contributing to the annual Fundamental Rights Report of the Agency, and assisting other Units across the Agency – as required.

3. Equality, Roma and Social Rights:

• Assist in the compilation and analysis of statistical, survey data;
• Assist in the comparative analysis of qualitative and secondary data;
• Assist in drafting research based outputs, such as reports, policy briefs, etc.;
• Assist in the preparation and implementation of technical assistance activities;
• Assist in the engagement with institutional and civil society stakeholders;
• Carry out organisational and administrative tasks, taking meeting minutes, etc.

4. Communications and Events:

• Supporting the development of activities to effectively communicate the results of FRA’s diverse work to a variety of audiences, including policymakers, civil society organisations, international partners, and other relevant stakeholders; helping to ensure that communication is tailored to specific stakeholder needs;
• Supporting the development and implementation of FRA outputs and activities, including the Fundamental Rights Forum 2023 and annual Fundamental Rights Report;
• Supporting FRA’s social media activities, including composing such posts text-wise and visually;
• Contributing to development of visual and audio-visual material (e.g. pictures, infographics, podcasts and videos) to communicate FRA’s research findings;
• Assisting in the preparation and implementation of technical assistance activities;
• Supporting the web team in updating and maintaining FRA’s internet presence;
• Supporting the editing and production of a wide variety of FRA’s multi- language products, from media statements to reports, summaries and legal handbooks, including statistical data, quantitative and qualitative analyses;
• Maintaining and further developing FRA’s media relations (incl. press briefings and media events) and media monitoring;
• Contributing to the organisation of FRA events and meetings, including the servicing of the relevant mailboxes;
• Supporting the dissemination of FRA products in-house and to events;
• Carrying out organisational and administrative tasks, taking meeting minutes, etc.

5. Institutional Cooperation & Networks:

• Support in facilitating inter-institutional and stakeholder relations, including communication with EU institutions and intergovernmental human rights organisations, national bodies with a human rights remit, and civil society partners;
• Support the organisation of FRA network and stakeholder meetings (online or in-person), including meetings of the FRA Management Board, the Scientific Committee and statutory networks, such as FRA’s national liaison officers (within governments) and the Fundamental Rights Platform of civil society organisations;
• Help track and analyse policy and legal developments in the EU (European Parliament, Council, Commission, Member States), as well as information from intergovernmental human rights organisations;
• Assist in the preparation of briefings and background files for meetings with EU and Member State officials;
• Assist with background research and in drafting reports, internal notes and external correspondence;
• Contribute to the development of the European Union Fundamental Rights Information System (EFRIS) and updating of FRA’s case law database on the EU Charter of Fundamental Rights (Charterpedia);
• Carry out organisational and administrative tasks, such as minute taking.

6. Data Protection Office:

• Review of Data Protection documents and templates of upcoming processing operations (data protection notice for data subjects, record of processing activities…);
• Provide advice about the compliance of processing operations with the applicable data protection regulation;
• Reply to requests received from data subjects;
• Adaptation of internal procedures in accordance with the guidelines issued by European Data Protection Supervisor (EDPS);
• Respond to the questions received from the Agency’s staff and raise awareness through information sessions;
• Assisting in the handling of the public to access to documents requests as foreseen in Regulation (EC) No 1049/2001 and in accordance with the Agency’s internal procedures.

7. Director’s Office:

• Supporting in the preparation and follow-up of the Director’s meetings with the Agency’s external counterparts (government officials, civil society, international partners etc., including the drafting of briefing files, meeting agendas, reports, minutes);
• Supporting in the preparation and drafting documents for the Director, including background information, policy analysis, speaking points and external correspondence;
• Supporting the organisation and follow-up of the Director’s external engagements including the preparation of travel files, background information and meeting fiches;
• Providing organisational support for external meetings and events where appropriate e.g. engagement with Vienna’s Diplomatic Community, meetings of the interinstitutional project team on human rights communication (C-10), Fundamental Rights Forum 2024;
• Support in preparation and drafting of documents on issues concerning technical assistance and capacity building, including conducting background research, compiling information, contributing to conceptualisation etc.;
• Drafting items for the Agency’s weekly newsletter on the work of the Director and the staff of the Director’s Office.