Traineeship Call - Digital Services and Facilities (IT)
About FRA
The European Union Agency for Fundamental Rights (FRA) provides independent, evidence-based advice to policymakers, to help ensure full respect for fundamental rights across the EU, for everyone. To this end, the Agency collects and analyses information and data on a range of fundamental rights issues, provides assistance and expertise to EU Institutions and to EU Member States’ governments, raises rights awareness, communicates its findings and strengthens cooperation and ties between fundamental rights actors.
Traineeships at FRA
The traineeship is offered to recent university graduates (at least one month before starting the traineeship) and persons who would benefit from initial work experience, without excluding those who have recently obtained a university diploma or are at the beginning of a new professional career. To be eligible for a traineeship, you must also have completed your most recent studies no more than three years prior to the deadline for applications.
Description of the Unit
We are seeking highly talented individuals for a traineeship within the Digital Services and Facilities Sector, Administration Unit, to support the sector in its tasks. These tasks primarily involve providing digital solutions that enhance the efficiency and effectiveness of our operations. During the traineeship, the selected candidate will engage in the maintenance of the agency’s intranet and document management system. Additionally, as the agency plans to integrate Artificial Intelligence tools across various business functions (research, administration, communication, etc.), the successful candidate will gain exposure to this emerging field.
Which tasks are expected in this unit?
- Assist with updating and maintaining the Agency’s intranet applications utilising Microsoft365 technologies like Microsoft SharePoint Online and PowerApps.
- Support the maintenance of the document management system based on Microsoft SharePoint Online, including migrating and archiving legacy data.
- Involved in the experimentation, introduction, and implementation of Artificial Intelligence technologies to enhance operational and administrative efficiency.
No prior experience in the specified technologies is necessary. However, the candidate should demonstrate a willingness to learn, experiment with new technologies, and possess keen attention to detail.
Submission of application
How to apply?
Please complete your application in English. Only applications received via the FRA e-recruitment platform will be accepted. It is not possible to submit an application by email.
The deadline for applications is 25/02/2025, 13:00 (CET).
Applications that do not meet the eligibility criteria or that are incorrectly submitted will be excluded as ineligible.
Period of traineeship
The traineeship is offered for a fixed period of 6 months, from 01 April 2025 – 30 September 2025. The trainee will be required to work on a full-time basis at the FRA premises in Vienna.
Please note that no employment of any form can be offered following the end of the traineeship period unless through a recruitment procedure against a vacancy notice published on the FRA website.
To be eligible for a traineeship at FRA, you must meet the following conditions:
- Be a national of one of the Member States of the European Union (27), EEA countries (3) or EU candidate countries (Albania, Bosnia and Herzegovina, Georgia, Moldova, Montenegro, North Macedonia, Serbia, Turkey, and Ukraine) or potential candidate countries (Kosovo*);
- Have a very good knowledge of English, the working language of FRA (B2);
- Have completed university studies (obtained a degree diploma) by one month prior to the start date of the traineeship (i.e. no later than 1 March 2025) and no more than 3 years prior to the closing date for applications.
(N.B. In accordance with the Rules governing the traineeship programme at FRA, candidates of Roma background must have completed either post-secondary education attested by a diploma or have completed secondary education and have obtained at least 2 years of relevant professional experience.)
FRA encourages candidates from all backgrounds to apply to this call and gives the possibility to all candidates to compete on an equal basis.
For detailed information about the eligibility criteria as well as the rights and duties of the trainees, please consult the FAQ and the Rules governing the traineeship programme at FRA. We recommend you read them carefully before submitting your application.
*This designation is without prejudice to positions on status and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo Declaration of Independence.
Equal opportunities
FRA is an equal opportunities employer and ensures that its selection procedures do not discriminate on any ground such as sex, race, colour, ethnic or social origin, genetic features, religion, or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, gender identity or sexual orientation.
If you are a candidate of Roma background, we encourage you to disclose that information when applying (in the appropriate field of the application form), so that we can take into account the relevant eligibility requirements, as set out in the Traineeship Rules. Please note that you are not obliged to disclose that information if you do not wish to do so.
If you are a candidate with a recognised disability, please note that FRA encourages you to apply and is committed to ensuring that all trainees can take part in the activities of the Agency. We recommend that you read carefully through the Rules governing the traineeship programme at FRA to find all the information on the working conditions for trainees with a disability. We encourage candidates with disabilities to disclose that information when applying (in the appropriate field), so that we can assess your application equally. Please note that you are not obliged to disclose that information if you do not wish to do so.
If you consider yourself to have a physical, mental, intellectual or sensory disability, including any medical conditions that may require special adjustments to the recruitment process (e.g., interview), please indicate any adjustments or arrangements needed to recruitment@fra.europa.eu. If selected, you will also be asked to provide information on the reasonable accommodation needed to your work so that FRA can ensure your equal participation in the traineeship.
Data protection
Personal data shall be processed solely for the purpose of the selection procedure.
Please note that FRA will not return applications to candidates. The personal information FRA requests from applicants will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data. This applies in particular to the confidentiality and security of such data.
Should the candidate have any query concerning the processing of his/her personal data, he/she shall address them to: recruitment@fra.europa.eu.
For further information with regard to the processing of personal data, please see FRA’s Privacy Statement.
Deadline
The deadline for applications is 25/02/2025, 13:00 (CET).